Exhibitor information

Preparing for a show can be quite a task, so we have curated an Exhibitor Welcome Pack including all the need-to-know details and important information for you to follow to ensure you make the most of the event.

Your exhibitor portal account is where you control what visitors can see about your company and products. It’s where you upload information about you that will be visible in the online exhibitor and product directory, as well as your company listing in the Official Show Catalogue.

Your portal account also contains and exhibitor dashboard. You can use this to view analytics about your online performance. There are upgrade options available. If you’re interested in gaining more analytics and benchmarking yourself against other exhibitors, contact your local representative to find out more.

In 2023, you will also be able to register your stand personnel to get badges for the event and request visa letters. It’s really important to do this in advance of the event, in order to gain access to the halls.

Key dates for your portal account

ASAP – populate your profile with information about your company and products, so visitors browsing the website can find out more about your company

11 Jan 23 – Add sharers to your stand. If sharers aren’t added by this date, they won’t have their company listed in the Official Event Preview

9 Feb 23 – Show catalogue. If you do not populate your profile with information about your company by this date, it won’t be included in the Official Show Catalogue

24 Mar 23 – Stand personnel. You must register all your stand personnel before the event and print off all badges to gain access to the halls.

This year’s in-cosmetics Global is taking place in Barcelona. The venue is Hall 3, Fira Barcelona Gran Via.

We’re available to help you with any questions you have leading up to the event. Please visit the meet the team page for our local representative contacts, event team, customer service, contact and PR.

If you have any questions about a sponsorship opportunity you have booked, please reach out to our fulfilment team - [email protected]

If you have queries about the Official Event Literature and advertising opportunities, please contact Showtime Media – [email protected]

If you have questions relating to finance and invoicing, please reach out to your local representative

At in-cosmetics Global, we love celebrating the innovative products our exhibitors bring to the event. We have a number or awards categories you can enter and we’ll be announcing the winners at our After Party taking place on 28 March 2023, 18:00 at the East Entrance.

The Innovation Zone, Green Ingredient and Rising Star Awards are judged before the event, Sensory & Make-Up Bar awards are just at the event on the first day of the show

Please find the links below to enter the awards and deadlines. 

The Official Event literature is produced by Showtime Media. They produce our Event Preview, Catalogue and Pocket Guide. All literature is printed, so it’s imperative that the information required it sent by the deadline date, otherwise we cannot include it.

Here are the key dates

11 Jan 23 – Add sharers to your stand via your portal. If sharers aren’t added by this date, they won’t have their company listed in the Official Event Preview

9 Feb 23 – Show catalogue. If you do not populate your profile with information about your company by this date, it won’t be included in the Official Show Catalogue

If you are interested in find out about sponsorship opportunities and enhanced listing, please contact [email protected]

ASAP

• Update your online profile
• Book your flights and accommodation
• Follow us on social media to engage with our campaign - LinkedIn, Twitter, Facebook, Instagram #incosGlobal
• Send interesting news to our PR agency to gain free coverage - [email protected]

30-Nov-22

• Deadline to submit presentation information for Formulation Lab, Technical Seminars and Sustainability Corner
  

23-Nov-22

• Attend the exhibitor webinar
  

11-Jan-23

• Register sharers for your stand to include in Event Preview in your portal account

27-Jan-23

• Deadline to book participation in Indie Trail and R&D Tours

02-Feb-23

• Participate in the Innovation Zone (bookers only), Green Ingredient and Rising Star Awards

09-Feb-23

• Ensure company description is complete in your online profile to be included in the Event Catalogue
• Deadline to submit product information for Innovation Zone, Make-Up & Sensory Bar and Sustainability Corner pod.
• Deadline to purchase any venue sponsorship. Eg. Carpet tiles, hanging banners. contact your local representative to place an order
  
• Submit your Show Catalogue editorial to Showtime Media by contacting [email protected].

24-Feb-23

• Last chance to book presentation room at the show, contact your local representative

17-Feb-23

• Deadline to book advertising in the Show Catalogue, email [email protected].

17-Mar-23

• Submit your electronic Press Pack to [email protected] (we no longer accept hard-copy press packs at the press office on-site). 

24-Mar-23

• Final Reminder to upload documents & customise questions in for the Emperia app so that it is ready to be used at the show. Access Emperia via your portal account.

27-Mar-23

• Bring your printed PDF exhibitor badge to the registration area to collect your lanyard and badge holder to get access to the show halls.

03-Apr-23

• Make the most of your attendance at in-cosmetics Global by following up your leads captured using the Emperia App and QR Code Solution (Feature Area: Innovation Zone, Sensory Bar, Make Up Bar and Sustainability Corner Display). Login to your portal account to access and download your leads.

We have a Flickr account where we upload our official event photos. You do not need permission from us in order to share them, or use in your own promotional material. However, you will need to state that these photos are from ‘in-cosmetics Global’ as a caption if you choose to use any.

View the photos here. 

To help promote your participation at the event, we strongly recommend your promote yourself, as well as using the support we can provide to promote you. In your portal account, in the badging section (available from January), you can get personalised banners containing your stand number. You can use these on your website, or in your email signature.

We also have links to our event logos. You can find them here

Exhibitor badging will be available in your portal account from January. This is where you can register all your stand personnel and apply for Visa Letters.

It’s imperative to register all your stand personnel in advance of the exhibition, and to bring along your printed badges. You must collect your lanyard and badge sleeve in advance of the show opening for visitors. We advise before 08:15 on 28 March. Registration gets very busy with exhibitors arriving, so if you want to enter the show before 09:00 on opening morning, you will need to have your badge, lanyard and sleeve collected already.

Exhibitor badging will be open in the South entrance to the venue from 14:00 – 18:00 on Sunday 26 March. 08:00 – 18:00 Monday 27 March. On show open days (28 March – 30 March), exhibitor badging will only be available in the South Entrance.

If you have booked to participate in the Innovation Zone, Sensory Bar, Make-Up Bar or Sustainability Corner, you will need to complete information for your explanatory boards and feature guides in advance of the exhibition. We will print these for you.

Please find the links below to the forms. We strongly recommend you look at what you need to provide in advance of the deadline, so you have enough time to prepare.

Deadline for forms – 9 February (2 February if you’re entering the Innovation Zone Awards)

Innovation Zone submission information form

Sensory Bar submission information form

Make-Up Bar submission information form

Sustainability Corner Pod submission information form

If you would like to participate in the R&D Tours at the event, it is free to apply. There are 3 tours per day. Our independent Consultant Rouah Al Wakeel who hosts the tours, will choose out of the entries which exhibitors will participate. If you are selected, you will receive an email with a time of your 5 minute presentation in one of the tours. The tour themes this year are:

Microbiome - Advancements in skincare and anti-ageing (sponsored by Symrise)
Skinification (sponsored by Codif)
Biotech (sponsored by Mibelle)

If you would like to participate in the R&D Tours, please complete the below form by 27 January 2023

R&D Tour entry form

In 2019, we introduced the Indie Trail. This initiative was introduced to help match Indie brands with suppliers who can cater for low MOQs and can support new and emerging brands. It costs just €150 to participate, and we will promote your company online and in print to our ever-growing audience of Indie brands. To find out more about participation and to book, please contact your local representative. Deadline to book is 9 February 2023.

For questions relating to your content and participation, please contact [email protected]

If you haven’t booked your participation, but would like to find out more, please contact your local representative

If you have booked to participate in the educational programme at the event, we will require you session information as early as possible. We have attendees visiting the website now, registration will open in 2022 and the Event Preview goes to print early January 2023. We want to promote your session, so the earlier you can send this to us, the more promotion we can do for you.

For each speaking opportunity, you will need to provide:

• Contact details of the person in charge
• Speaker name, job title, biography and photo in JPEG or PNG, head and shoulders in colour
• Presentation title (max 80 characters) and abstract (max 100 words)
• Speakers to bring their latest presentation on USB stick to the show

Complete these forms by 30 November to be included in the visitor promotion campaign

Technical Seminar presentation information form

Sustainability Corner presentation information form

The Formulation Lab presentation information form

FORMULATION LAB PARTICIPANTS PLEASE NOTE: For the Formulation Lab, you will also need to provide a Formulation Sheet by 31 January so it can be approved by our Technical Advisor. You will also have the ability to vet the bookings that come through to you, so you don’t have competitors in your session. Once you have access to this, we recommend checking bookings weekly, then daily in the last 2 weeks before the event.

For questions relating to your content and participation, please contact [email protected]

If you haven’t booked your participation, but would like to find out more, please contact your local representative

We have a number of sponsorship opportunities to suit every budget. Whether you are looking to build brand awareness at the event, or promote your new launches in advance of the show, we have something for everyone. Please visit our sponsorship page to see what opportunities are available. If you can’t find what you’re looking for, we’re more than happy to work on a bespoke package that suit your needs. Please speak to a local representative to discuss sponsorship and pricing.

If you have already purchased a sponsorship opportunity and what to find out what you need to provide and when, please reach out to a fulfilment team, and they can guide you through the process - [email protected]

We work with Storm Communications, who have been our official PR agency for a number of years. It’s their role to provide editorial and digital content with the trade media and social platforms to help promote the event. As well as working directly with us, on content we provide, they can also work directly with you to gain you free editorial opportunities. If you have anything you want to promote, please share with them.

This year, we are also able to offer upgraded opportunities for onsite and pre-show promotion with our unique, special PR package - check it out!

For all other PR questions, contact Storm Communications today 

To help you prepare for the event, we provide webinars that are live, and available on demand. They will contain all the information available on this web page, plus the opportunity for a live Q&A.

To sign up for the webinars, please use the links below

Exhibitor Preparation Webinar – 14:00 GMT 23 November 2022 

The exhibitor manual is your main source for everything logistical you need to prepare and book for the event. The manual contains venue information, stand information, build submissions and regulations, suppliers list, tasks and order deadlines, catering, contractor information, security and so much more. It's imperative you read the manual and familiarise yourself with the information. You will be able to access the manual from your portal account. If you have any further questions, please contact our operations team - [email protected]

If you plan on inviting your partners or distributors to participate on your stand with you, you can register them as Stand Sharer via your portal account for a cost of €615 per sharer.

In order for them to gain exposure in the marketing campaign, and to be able to access their own portal account, they will need to be registered by 11 January to be included in the printed event preview.

If you require a Visa Letter of invitation to attend the event as an exhibitor, you can apply for an invitation letter at the point of registering stand personal in your portal account. This will open in January. If you need a letter before this is available, please contact our customer service team. 

To offer you a unique and cost-effective stand design and build option without the hassle of expensive stand designers and builders, we used our expertise to develop SmartSpace.

You can choose fully customised bespoke or modular system stands, which can be altered to your preferences and are tailor-made to meet your needs. Here is a little more about your options.

Bespoke package information

System solution information

Stand build packages

If you’re interested in booking SmartSpace, you can contact either Ross

Ross Curran

E: [email protected]

T: 0208 439 5682

Our accommodation partner is B-Network. We work with them to provide you and our visitors with the best rates for hotels in Barcelona. Whether you have a small or large budget, looking for somewhere near the venue, or the city centre, B-Network can help you find the perfect place to stay. Visit our webpage to book your accommodation in-cosmetics.bnetwork.com or contact the B-Network team +34 93 550 03 50 / [email protected].