Exhibitor information

We are sure your preparations for in-cosmetics Global 2024 are well underway, but we want to touch base to make sure you've got the essentials covered and that you are set-up for show success! This webinar is aimed to guide you through the show with operational and marketing updates to help with your preparations.

We've harnessed our extensive event expertise to introduce cutting-edge smart event lead capture technologies to help you on your way.  Get ready to discover how Emperia and Colleqt QR can make your lead capture more efficient and effective at in-cosmetics Global 2024.

Preparing for a show can be quite a task, so we have curated an Exhibitor Welcome Pack including all the need-to-know details and information for you to follow to ensure you make the most of the event.

Your exhibitor portal account is where you control what visitors can see about your company and products. It’s where you will upload your company’s details and descriptions for the online exhibitor and product directories and the Official Show Catalogue.

Your portal account also contains your exhibitor dashboard. You can use this to view analytics about your online performance. If you want more analytics and insights to benchmark against other exhibitors, contact your local representative to discuss available upgrades.

Here, you can register your stand personnel to get badges for the event and request visa letters. It’s important to do this in advance of the event, to gain access to the halls.

Showtime Media produces our official event literature, including the Event Preview, Catalogue and Pocket Guide. As all literature is printed, it is crucial that all information is submitted by the deadline date; otherwise, it cannot included.

Key dates for your portal account

ASAP – Populate your profile with information about your company and products, so visitors browsing the website can find out more about your company. Our directories are live and gaining traction as you read this!

19 Jan 24 – Add sharers to your stand. If sharers aren’t added by this date, they won’t have their company listed in the Official Event Preview.

1 Mar 24 – Populate and complete your full company profile by this date to have a complete listing in the Official Show Catalogue.

12 Apr 24 – Register all your stand personnel before the event and print off all badges to gain access to the halls.

If you are interested in exploring advertising opportunities in our official event literature, please click here for the media kit.

This year’s in-cosmetics Global is taking place in Paris . The venue is Halls 1 and 2, Paris Expo Port de Versailles, 1 Place de la Porte de Versailles. 

We’re available to help you with any questions you have leading up to the event. Please visit the meet the team page for our local representative contacts, event team, PR, and customer service contacts.

If you have any questions about a sponsorship opportunity you have booked, please reach out to our fulfilment team - [email protected]

If you have queries about the Official Event Literature and advertising opportunities, please contact Showtime Media – [email protected]

If you have questions relating to finance and invoicing, please reach out to your local representative.

At in-cosmetics Global, we love celebrating the innovative products our exhibitors bring and launch at the event. We have a number awards you can enter, and we’ll be announcing the winners at our Awards and After Party sponsored by Kenvue taking place on 16 April 2024, 18:00 at a location tbc.

The Innovation Zone, Kenvue Trusted Science Award, Green Ingredient, Sustainable Stand and Rising Star Awards are judged before the event, Sensory & Make-Up Bar awards are just at the event on the first day of the show.

Please find the links below to enter the awards and deadlines. 

Why the Kenvue Trusted Science Award? This award celebrates the brilliance of today and the promise of a more responsible and scientifically advanced tomorrow. At Kenvue we value the importance of meeting consumer needs every day, with ingredients that are backed by trusted scientific research or clinical data and underpinned with socially responsible or sustainable standards. Let’s shape the future of skin health and beauty together - deadline March 1!

ASAP

• Update your online profile
• Book your flights and accommodation
• Follow us and engage with us on social media to engage with our campaign - LinkedIn, Facebook, Instagram, Threads #incosGlobal
• Send interesting news to our PR agency to gain free coverage - [email protected]

24 Nov 23

• Deadline to submit presentation information for Formulation Lab, Technical Seminars, Sustainability Zone Presentation and Sustainability Zone Forum.
  

20 Nov 23

• Attend the exhibitor webinar.
  

19 Jan 24

• Last chance to register sharers for your stand to include in the Official Event Preview

31 Jan 24

• Attend the Smart Lead Capture Masterclass Webinar

05 Feb 24

• Deadline to book participation in R&D Tours

09 Feb 24

• Ensure company description is complete in your online profile to be included in the Event Catalogue
• Deadline to purchase any venue sponsorship. Eg., Carpet tiles, hanging banners. Contact your local representative to place an order
  

20 Feb 24

• Submit and enter the Rising Star Award and Green Ingredient Award

27 Feb 24

• Submit and enter the Innovation Zone (bookers only), Make-Up and Sensory Bar Awards
• Submit and enter the Sustainability Stand Award
• Deadline to submit product information for Innovation Zone, Make-Up & Sensory Bar and Sustainability Zone Display.
• Last chance to book on to Boost your Test at the show, contact your local representative

1 Mar 2024

•  Submit and enter the Kenvue Trusted Science Award

5 Apr 24

• Submit your electronic Press Pack to [email protected] (we no longer accept hard-copy press packs at the press office on-site). 

12 Apr 24

• Final reminder to upload documents & customise questions in the Emperia app so that it is ready to be used at the show. Access Emperia via your portal account.

14 Apr 24

• Bring your printed PDF exhibitor badge to the registration area to collect your lanyard and badge holder to get access to the show halls.

25 Apr 24

• Make the most of your attendance at in-cosmetics Global by following up your leads captured using the Emperia App and QR Code Solution (Feature Area: Innovation Zone, Sensory Bar, Make Up Bar and Sustainability Corner Display). Login to your portal account to access and download your leads.

We have a Flickr account where we upload our official event photos. You have permission from us to share and use them in your own promotional material, all you need to do is state the source of these photos as ‘in-cosmetics Global'.

View the photos here. 

Introducing the BRKTHRU VOICES prize, proudly sponsored by Estée Lauder Companies’ New Incubation Ventures (NIV) group. Debuting at in-cosmetics Global 2024, it highlights the industry's most innovative new exhibitors. Celebrating revolutionary ideas, it embodies Estée Lauder Companies' spirit of breakthrough innovation. The prize spotlights captivating companies and visionary founders driving the beauty industry forward, focusing on Clinical Breakthroughs, Product & Ingredient Innovation, and Active Derms.

We recommend that you promote and highlight your presence at the show. To support your efforts and save time, we have created a series of personalised banners containing your stand number for you to use. Log in to your portal account, then go to the badging section (from January) to access your personalised banners. Add them to your website or in your email signature and share them on your social channels.

You can access our event logos here.

Exhibitor badge registration will be accessible through your portal account starting in January. You can register all members of your stand personnel and request Visa Letters. It is crucial to pre-register all your stand personnel before the exhibition and ensure you have your printed badges with you at the venue. 

You must get your lanyard and badge sleeve before to the show opens for visitors. We recommend doing this before 08:15 AM on April 16. Registration tends to get busy on opening morning. Therefore, if you intend to enter the show before 09:00 AM, you'll need to pick up your badge, lanyard, and sleeve during build up.

Exhibitor badging will be open from: 
14:00 – 18:00 on Sunday 14 April. 
08:00 – 18:00 Monday 15 April. 

On show days (16 – 18 April), exhibitor badging will only be available at a location at the venue tbc.

It is essential if you've secured a spot in the Innovation Zone, Sensory Bar, Make-Up Bar, or Sustainability Zone Display to submit information for your explanatory boards and feature guides before the exhibition.

We strongly advise you to review the requirements prior to the deadline to ensure you have ample time to prepare.

Please see below for the relevant deadlines and links to the entry forms for your convenience.

Complete and submit the forms by 27 February 2024. Please note that 27 February 2024 is also the deadline if you're entering the Innovation Zone Awards.

Innovation Zone submission information form

Sensory Bar submission information form

Make-Up Bar submission information form

Sustainability Zone Display Pod submission information form

If you're interested in being a stop on one of our R&D Tours during the event, you can apply for free. Each day offers three tour slots, and our independent consultant, Rouah Al Wakeel, who leads the tours, will assess all submissions to determine the participating exhibitors. If selected, you will receive an email specifying the time slot for your 5-minute presentation during one of the tours.

Skinification of the Scalp (sponsored by Symrise)

Advancement in Microbiome (sponsored by Probiotical )

Neurocosmetics (sponsored by Mibelle)

If you would like to participate in the R&D Tours, please complete the below form by 5 February 2024 

R&D Tour entry form

For questions relating to your content and participation, please contact [email protected]

If you haven’t booked your participation, but would like to find out more, please contact your local representative

If you have booked a session in the educational programme at the event, we want to promote your session as much as possible and maximise visitor uptake.

To do this, we recommend you submit and send your session information as early as possible, as attendees are already visiting the website, visitor registration is going live in December, and the Event Preview goes to print early February 2024.

For each speaking opportunity, you will need to provide:

• Contact details of the person in charge
• Speaker name, job title, biography and photo in JPEG or PNG, head and shoulders in colour
• Presentation title (max 80 characters) and abstract (max 100 words)
• Speakers to bring their latest presentation on USB stick to the show

Complete these forms by 24 November to be included in the entire visitor promotion campaign

• Technical Seminar presentation information form
• Sustainability Corner presentation information form
• Sustainability Zone Forum presentation information form
• The Formulation Lab presentation information form

FORMULATION LAB PARTICIPANTS PLEASE NOTE:
For the Formulation Lab, you will also need to provide a Formulation Sheet by 31 January to be approved by our Technical Advisor. 

You will be given access to vet and confirm the bookings of your session, so you don’t have to worry about competitors. We recommend checking bookings weekly then daily in the last two weeks leading up to the event.

For questions relating to your content and participation, please contact [email protected]

If you haven’t booked your participation, but would like to find out more, please contact your local representative

We have sponsorship opportunities to fit every budget. Whether you are looking to build brand awareness or promote your new launches in the lead up and at the show, we have something for everyone. 

Please visit our sponsorship page to see what opportunities are available. If you can’t find what you’re looking for, we’re more than happy to develop a bespoke package that best suits your needs. Please speak to a local representative to discuss sponsorship and pricing.

If you have already purchased a sponsorship opportunity and want to find out what you need to provide and when, please reach out to a fulfilment team, and they will guide you through the process - [email protected]

Storm Communications has been our trusted PR agency for several years. Their primary responsibility is to create editorial and digital content for trade media and social platforms to boost the visibility of our event. In addition to collaborating with us on the content we provide, they can also directly assist you in securing complimentary editorial opportunities. If you have something you'd like to promote, don't hesitate to share it with them.

This year, we're thrilled to present enhanced opportunities for both onsite and pre-show promotion through our exclusive and distinctive PR package. Make sure to explore the details!

For any other inquiries related to PR, please get in touch with Storm Communications today. 

Check your company profile and portfolio on Covalo x in-cosmetics. With more than 80.000 ingredients listed, Covalo x in-cosmetics is the world’s largest ingredient platform. So if your company is not yet listed, or your profile is incomplete, get in touch with [email protected]. 

Complete product information = better ranking on search results = more visibility! 

60% of visitors start their search for innovation on Covalo x in-cosmetics. Be found before, during and after the event.

To assist you in getting ready for the event, we offer both live and on-demand webinars. These sessions cover all the information available on this webpage, along with the chance to participate in a live Q&A.

To sign up for the webinars, please use the links below

Exhibitor Preparation Webinar – 20 November 2023

Smart Lead Capture Masterclass Webinar – 31 January 2024

The exhibitor manual is your go to source for everything logistical you need to prepare and book for the event. The manual contains venue information, stand information, build submissions and regulations, suppliers list, tasks and order deadlines, catering, contractor information, security and so much more. It's imperative you read the manual and familiarise yourself with all the information. You will be able to access the manual once it’s live from your portal account. If you have any further questions, please contact our operations team - [email protected]

If you plan to invite your partners or distributors to participate on your stand with you, you can register them as Stand Sharer via your portal account at a cost of €675 per sharer.

To ensure their inclusion in the printed event preview and gain visibility in the marketing campaign, they must be registered by January 19.

If you require an invitation Visa Letter to attend the event as an exhibitor, you can apply when you register your stand personal in your portal account. While badging opens in January, if you require a letter prior to that date, please reach out to our customer services team.

To offer you a unique and cost-effective stand design and build option without the hassle of expensive stand designers and builders, we used our expertise to develop SmartSpace.

You can choose fully customised bespoke or modular system stands, which can be altered to your preferences and are tailor-made to meet your needs. Here is a little more about your options.

Bespoke package information

System solution information

If you’re interested in booking SmartSpace, you can contact either Ross

Ross Curran
E: [email protected]
T: 0208 439 5682

Our accommodation partner is B-Network. We work with them to provide you and our visitors with the best rates for hotels in Paris. Whether you have a small or large budget, looking for somewhere near the venue, or the city centre, B-Network can help you find the perfect place to stay. Visit our webpage to book your accommodation in-cosmetics.bnetwork.com or contact the B-Network team +34 93 550 03 50 / [email protected].