Thank you for choosing to exhibit at in-cosmetics Korea
We understand preparing for an exhibition can be overwhelming, whether you’ve been an exhibitor before, or it’s your first time. This is why we’ve created this checklist to support you in the run-up to and at the show.
It contains some key operational and marketing information and deadlines – and you can check your to-do list chronologically or in alphabetical order.
All exhibitors
SECRETS TO EXHIBITING SUCCESS: Your visitors have told us what they want to see from you, from how your stand looks to how they search for ingredients. We have compiled a mini guide that will give you insights into those Secrets to Exhibiting Success and could set you apart from your competition.
Read as soon as possible
All exhibitors
TECHNICAL SEMINARS: Present your technology or the science behind your ingredients at these free-to-attend seminar sessions.
As soon as possible
All exhibitors
YOUR PROFILE: Update your company details /description, select product categories, upload videos, PDFs and product information, your social media and more in the Exhibitor Portal to stand out on the website. You will be able to update your details at any point in the run-up to the show.
As soon as possible
All exhibitors
As soon as possible
Main stand holders
STAND SHARERS: As Reed Exhibitions and in-cosmetics Korea only have a contractual relationship with main standholders, the sharer fee will from now on be charged to main standholder companies - not sharing companies. Sharers wishing to pay for their own registration fee should make payment arrangements directly with the main standholder. The main standholder will be able to register each sharer via the Exhibitor Portal, only after having informed the in-cosmetics Korea team of the exact number of sharers you would like to register.
As soon as possible
Main stand holders
EXHIBITOR MANUAL: The Exhibitor Manual can be found in the Exhibitor Portal and you can consult it to locate information on stand build regulations, contractor registration, hiring an interpreter, placing orders for facilities at the show, etc. We will contact you when it is live.
As soon as possible
All exhibitors
PROMOTE YOUR PRESENCE: Take advantage of our free digital marketing tools to let your clients and contacts know you will be at the show for them to meet you there…To add your stand number, use Photoshop. If you don't have access to Photoshop, simply use Canva or one of the editing phone apps.
As soon as possible
All exhibitors
VISAS: Order Letters of Invitation (for Visa Applications) will be live via the Exhibitor Portal (Badge section) - from March or simply contact Customer Service.
As soon as possible
All exhibitors
NEW APP: This year we are releasing a new app that will incorporate all the information in the Show Catalogue and Pocket Guide.
Features will include direct access to Colleqt lead generator, ability to bookmark sessions and exhibitors, notifications and AI translations for sessions. Visitors will be able to search the Conference Programme, use an interactive floorplan and search the Exhibitor Directory.
Any sponsorship options currently in the Pocket Guide will be transfered to the app, and there are a lot more sponsorship opportunities available.
Contact your sales representative to learn more.
As soon as possible
All exhibitors
SHOW CATALOGUE: Please note that, in an effort to be more sustainable, we no longer print a show catalogue. As an alternative, we will have all the information in the new app.
Not applicable
All exhibitors
POCKET GUIDE: Please note that, in an effort to be more sustainable, we no longer print a pocket guide. As an alternative, we will have all the information in the new app.
Not applicable
Main stand holders
YOUR STAND: We can build your stand for you. All cost-effective, hassle-free and customised. Find out how Smartspace can work for you.
6 June
All exhibitors
INNOVATION ZONE AWARDS: Submit your entries for the Innovation Zone Awards (BOOKERS ONLY).
Entries will be judged by an international panel of experts and the shortlisted (Innovation Zone) Awards entries will be revealed the week starting 8 July.
20 June
All exhibitors
SPONSORSHIP: With 230+ exhibitors in the halls, a stand may not be enough to stand out. Purchase any venue sponsorship eg. carpet tiles, hanging banners to ensure you stand out.
1 July
Main stand holders
INNOVATION ZONE: Book a box/display (NB: Hurry though because the deadline for Awards entry is 20 June and late entries after that will not be accepted).
1 July
All exhibitors
EXHIBITOR BADGES: Order your exhibitor badges via the Exhibitor Portal (Badging section) to access the halls without having to wait. We will let you know when exhibitor registration is live in March. |
No deadline
All exhibitors
YOUR NAMEBOARD: Finalise your display name via the Exhibitor Portal to ensure the correct company name appears on your stand
8 July
All exhibitors
VISITOR LEADS: Ensure you download the Emperia app to see how user friendly it is once you will be using it at the show to capture leads! You will also be able to add qualifying questions (eg ingredient quantity needed). Information will be available in the Exhibitor Portal in June.
22 July
All exhibitors
| EXHIBITOR REGISTRATION AND ENTRY TO THE HALLS: Onsite exhibitor registration starts, 13:00 – 18:00 on 23 July. Exhibitor entry on show days will be from 8:00 on 24 July, and 9:00 25-26 July. If you have already printed your PDF badge (exhibitor registration live in August), head to the registration area to collect your lanyard and badge holder to get access to the show halls. |
23 July and show days
All exhibitors
AWARDS: On day 1 of the show, attend the Awards Ceremony. Ensure you have team representative(s) present if you are up for an Innovation Zone Award so there is somebody to receive a potential Award trophy!
24 July
All exhibitors
SHOW CLOSES: Breakdown starts at 17:00
26 July
All exhibitors
YOUR LEADS: Make the most of your attendance at in-cosmetics Korea by following up your leads captured using the show’s Emperia app. Log in to the Exhibitor Portal to access Emperia and download your leads.
As soon as possible post show – don’t let your leads go cold!
All exhibitors
YOUR FEEDBACK: Take part in the show survey (which will be emailed to you shortly after the show) and provide us with your feedback about the show. |
1 August
NEW APP: This year we are releasing a new app that will incorporate all the information in the Show Catalogue and Pocket Guide.
Features will include direct access to Colleqt lead generator, ability to bookmark sessions and exhibitors, notifications and AI translations for sessions. Visitors will be able to search the Conference Programme, use an interactive floorplan and search the Exhibitor Directory.
Any sponsorship options currently in the Pocket Guide will be transfered to the app, and there are a lot more sponsorship opportunities available.
Contact your sales representative to learn more.
Exhibitor badging is available in the Exhibitor Portal. This is where you can register all your stand personnel and apply for Visa Letters.
It’s imperative to register all your stand personnel in advance of the exhibition, and to bring along your printed badges. You must collect your lanyard and badge sleeve in advance of the show opening for visitors. We advise before 08:15 on 24 July. Registration gets very busy with exhibitors arriving, so if you want to enter the show before 10:00 on opening morning, you will need to have your badge, lanyard and sleeve collected already.
Promote your presence at the show with logos and banners. To add your stand number to the banners, simply edit them with Photoshop. If you don’t have access to Photoshop, simply edit them using Canva or one of the editing phone apps.
We’re available to help you with any questions you have leading up to the event. Please visit the meet the team page for our local representative contacts, event team, customer service and contact.
If you have any questions about a sponsorship opportunity you have booked, please reach out to our fulfilment team: [email protected]
If you have questions relating to finance and invoicing, please reach out to your local sales representative.
See checklist at the top of this page with deadlines in date order.
The exhibitor manual is your main source for everything logistical you need to prepare and book for the event.
The manual contains venue and stand information, build submissions and regulations, suppliers list, tasks and order deadlines, catering, contractor information, security and so much more.
It's imperative you read the manual and familiarise yourself with the information. You can access the Exhibitor Manual via the Exhibitor Portal.
Your exhibitor portal account is where you control what visitors can see about your company and products. It’s where you upload information about you that will be visible in the online exhibitor and product directory.
Your portal account also contains an exhibitor dashboard. You can use this to view analytics about your online performance. There are upgrade options available. If you’re interested in gaining more analytics and benchmarking yourself against other exhibitors, contact your local sales representative to find out more.
You will also be able to register your stand personnel to get badges for the event and request visa letters (from March onwards). It’s really important to do this in advance of the event, in order to gain access to the halls.
If you have a question that has not been addressed on this page, chances are you will find the answer in our Exhibitor FAQ.
Should you wish to share feedback about our services and / or our event, please contact your local sales representative. You will also receive an exhibitor survey a few days after the show and we strongly recommend you complete it to share your feedback / suggestions.
If you have an ingredient that was launched after 24 November 2023 then why not book an Innovation Zone box and capture traffic from one of the most popular show areas at in-cosmetics Korea? Plus your product will be entered into the prestigious Awards (if submitted by 17 May)
Ensure you download the Emperia app to see how user friendly it is once you will be using it at the show to capture leads! You will also be able to add qualifying questions (eg ingredient quantity needed). Information will be available in the Exhibitor Portal in June.
🕛24 July 2024 (Wed), 10:00 - 17:00
🕛25 July 2024 (Thurs), 10:00 - 17:00
🕛26 July 2024 (Fri), 10:00 - 17:00
You can also find out the build and breakdown times in the Exhibitor Manual (when live via the Exhibitor Portal).
We have a Flickr account where we upload our official event photos. You do not need permission from us in order to share them, or use in your own promotional material. However, you will need to state that these photos are from ‘in-cosmetics Korea’ as a caption if you choose to use any.
At the show, our Official Photographer and Videographer will take photographs and be recording / streaming videos of stands and activities. As per our admissions policy, we reserve the right to use these for all promotional purposes.
In an effort to be more sustainable, we no longer print a show catalogue. As an alternative, we have a new app. Contact your sales representative for mroe information.
We have a number of sponsorship opportunities to suit every budget. Whether you are looking to build brand awareness at the event, or promote your new launches in advance of the show, we have something for everyone. Please speak to a local representative to discuss sponsorship and pricing.
If you have already purchased a sponsorship opportunity and want to find out what you need to provide and when, please reach out to a fulfilment team, and they can guide you through the process - [email protected]
For any PR opportunities, please contact the Marketing Manager directly.
Our visitors have told us what they want to see from you, from how your stand looks to how they search for ingredients. This mini guide will give you insights into those Secrets to Exhibiting Success and could set you apart from your competition.
In an effort to be more sustainable, we no longer print a show catalogue. As an alternative, we have a new app available. Please contact your sales representative for options.
Increase your visibility at the show. We can offer you a unique and cost-effective stand design and build option without the hassle of expensive stand designers and builders. It’s called SmartSpace.
You can choose fully customised or modular system stands, which can be altered to your preferences and your needs.
As Reed Exhibitions and in-cosmetics Korea only have a contractual relationship with main standholders, the sharer fee will from now on be charged to main standholder companies - not sharing companies. Sharers wishing to pay for their own registration fee should make payment arrangements directly with the main standholder. The main standholder will be able to register each sharer via the Exhibitor Portal, only after having informed the in-cosmetics Korea team of the exact number of sharers you would like to register.
Check if you need a visa or permit with the nearest embassy of the country you are going to.
Apply for K-ETA or Visa (Skip this if you are Korean national, APEC card holder or ARC holder)
○ Starting 1st September 2021, K-ETA is Mandatory for all foreigners entering Korea from visa waiver countries and visa-free countries.
○ Please apply for K-ETA (click) if your nationality is eligible for K-ETA AND if you are going to Korea for tourism, business meetings, discussions, conferences, short-term study with stay below 90 days, family visit...etc. (Refer to K-ETA User Manual for details). We recommend you to apply for K-ETA at least one week prior to your departure.
If you need a visa, we can supply a letter of invitation (for Visa Applications) via the Exhibitor Portal (Badge section). Alternatively request your visa letter via Customer Service.
Please reach out to our Customer Services Team for further assistance.
