in-cosmetics Global
5-7 April 2022

Keeping you safe

Last updated: 15/10/2021

Your safety and your business are our priorities.  At in-cosmetics, both are in safe hands.

At in-cosmetics Global, we are all about connecting people, and so the health and safety of our visitors, exhibitors and staff is of the utmost priority. Our team are working closely with local authorities, partners and venues to implement robust safety measures, which mean our event may look a little different this year. On this page, and in our communications to you, we will continue to update you with the specifics as we approach the show.

The below regulations are based on current guidelines and legislation set out by French Government, and are subject to change. We will continue to review and update the regulations in line with latest French government and venue guidance. Please check back for any changes or updates early October.

Stay Safe Guidelines

Information for anyone who will be present at the event. Learn about our increased hygiene measures, social distancing management and medical safeguarding.

Before

COVID Status

All attendees will now need to demonstrate on arrival proof of COVID-19 status/health pass for entry to the event. The pass must prove one of the three following items:

  • That you are fully vaccinated (with an EMA-approved vaccine or similar)
  • Seven days after the second shot for two-shot vaccines (Pfizer, Moderna, AstraZeneca); Four weeks after the shot for one-shot vaccines (Johnson & Johnson);Seven days after the shot for vaccines administered to people who have already had COVID-19 (only one dose is necessary).
  • OR that you have been tested (PCR or antigen) with a negative result within the last 48hrs;
  • OR that you have recovered from COVID-19, attested by a positive PCR or antigen test result, at least 15 days and no more than 6 months old.

It is recommended you download the TousAntiCovid application on your smartphone to show full vaccination (if vaccinated overseas you can also add this to the TousAntiCovid app) or prove a negative test less than 48 hours old. Fur further details please visit https://www.gouvernement.fr/en/coronavirus-covid-19.

Passes can be digital (on the TousAntiCovid app) or in paper form (proof of vaccination or test result). They include a QR code that will be scanned on entry into the venue or event.

Registration

Please make sure you register before attending. Admission will be strictly by registration in advance only and details may be used for contact tracing if necessary. Once registered you will receive your access barcode and entry access timings to collect your Smart Badge.

Plan ahead

Use our planning tools to plan your visit before you arrive at the venue. Knowing what you are going to do and where to go will contribute to your safe and productive attendance. Also plan how to get to and from the venue by checking any relevant travel advice or restrictions.

Stay home if you are unwell

All guests are encouraged to check you are feeling well before attending our event. Please ensure that you are in good health, with no fever or other symptoms related to COVID-19, before travelling to the venue.

Inbound travel advice

Please ensure you have taken the time to read all of the latest Government, Public Health, travel and testing guidance. You can find these here. Please note that you will be required to complete a health Control Form and obtain a QR code prior to your arrival in Spain.

On Arrival

There will be additional entry measures this year. Please have your e-badge and proof of COVID-19 status ready to show to our event security and registration staff and allow plenty of time to go through the checks at the entrance.

Badging

All badge scanning will be contactless. We encourage you to print your badge at home to avoid delays onsite.

During

Inside our event we are making meeting and doing business as safe as possible for everyone.

Face Coverings

All attendees are required to wear face coverings or masks. This should be worn at all times and in all areas of the show.

Physical distancing

Increased spacing and a one-way system will be in place across the exhibition floor, so that you can move safely through the whole venue whilst maintaining a safe distance of 1.5 meters according to the social distancing rule. Signage will used throughout to communicate safe practices and show the direction of pedestrian movement.

Hygiene

Hand sanitisers will be readily available throughout the venue. Please continue to follow guidance and wash your hands frequently.

When meeting

Avoid shaking hands and exchanging physical business cards or literature. Find out more about how we are using Konduko for safe sharing at our events. At service counters, information points and catering outlets hygiene screens will be in place for yours and staff safety.

Venue facilities

Ventilation will be increased, improving fresh air circulation in line with the latest guidance. There are no cloakroom facilities available, so we encourage you to bring as little with you as possible.

Cleaning

Fira Barcelona will maintain the highest standards of cleaning before, during and after the event including regular cleaning of high touch public areas.

Food and beverage

All catering facilities will be open but in line with the latest government guidance. At catering outlets, all food and beverages will be prepacked and only cashless payments will be accepted. Seating areas will have increased spacing.

Hall capacity

Exhibition hall capacity will be applied in accordance to the government regulations of a minimum 1.5m physical distancing and 1 person per 2.5m². The maximum capacity for each area must be observed.

Exhibitor stands

Exhibitors are reviewing stand designs to ensure physical distancing is maintained. Capacities for each stand will be displayed clearly.

Exhibit Safe

Information for exhibitors at the event. Learn about what you’ll need to prepare in advance, onsite precautions and improved stand-build procedures.

COVID-19 Safety & Security

Your safety and security are our priority.  For the health and wellbeing of all attendees the following additional measures must be observed.

Events in the new normal

The Second Edition of Reed Exhibitions’ Global COVID-19 ‘Safety Shows’ Health & Safety strategy represents a refresh, keeping pace with the evolving pandemic; emerging research; changes in thinking and practice etc. as the event industry gradually adapts and reopens for business. We’ve planned-for and tested the ‘what’ and the ‘how’ that will be necessary to respond to the risks associated with COVID-19.

FAQ's

Current guidance suggests that verifying attendees COVID-19 Status is an effective way of reducing the risk of transmission among large groups. Studies of those who have received a full vaccination course demonstrate that the risk of carrying and transmitting the disease is vastly reduced. For those not vaccinated, a PCR or antigen test has been proven as a reliable way of indicating if people are currently carrying the virus. Therefore, this evidence suggests that this is the best way to keep everyone safe.

All attendees will now need to demonstrate on arrival proof of COVID-19 status/health pass for entry to the event. The pass must prove one of the three following items:

  • That you are fully vaccinated (with an EMA-approved vaccine or similar)
  • Seven days after the second shot for two-shot vaccines (Pfizer, Moderna, AstraZeneca); Four weeks after the shot for one-shot vaccines (Johnson & Johnson);
  • Seven days after the shot for vaccines administered to people who have already had COVID-19 (only one dose is necessary).
  • OR that you have been tested (PCR or antigen) with a negative result within the last 48hrs;
  • OR that you have recovered from COVID-19, attested by a positive PCR or antigen test result, at least 15 days and no more than 6 months old.
  • It is recommended you download the TousAntiCovid application on your smartphone to show full vaccination (if vaccinated overseas you can also add this to the TousAntiCovid app) or prove a negative test less than 48 hours old. Fur further details please visit https://www.gouvernement.fr/en/coronavirus-covid-19.

Passes can be digital (on the TousAntiCovid app) or in paper form (proof of vaccination or test result). They include a QR code that will be scanned on entry into the venue or event.

A paper form of proof of vaccination or test result will be accepted as valid proof. They should include a QR code that will be scanned on entry into the venue or event.

Each of these certificates are encoded and signed in the form of a QR Code. They can be presented in paper or digital format, saved on the “TousAntiCovid” mobile application or via any other digital tool of the choice of the person concerned.

It is recommended you download the TousAntiCovid application on your smartphone to show full vaccination (if vaccinated overseas you can also add this to the TousAntiCovid app). For more information please visit https://ansm.sante.fr/dossiers-thematiques/covid-19-vaccins/covid-19-vaccins-autorises

Please go to your Government/Embassy website for uptodate information on travel restrictions.

There are a small number of exemptions for individuals who have a medical reason which means they cannot vaccinate or test.  If this applies to you then you will need to self-declare your medical exception directly with the registration staff upon arrival.

If you received a trial vaccine as part of a formally-approved COVID-19 vaccine trial you will be able to prove your status throughyour domestic COVID Pass or with a letter confirming your participation in the trial.

No, physical vaccination cards will not be accepted as proof of COVID-19 status .  

Yes, checks will be carried out every day.

If you are attending the show on proof of a negative PCR or antigen test and it exceeds the 48-hour limit then you will need to provide additional test results.  

Tests will be available outside the venue and in local pharmacies.

Please, follow the national guidelines.

Responding effectively to COVID-19 is a shared responsibility. We must all adopt new practices, respect each other, and follow science-based guidelines to safeguard ourselves and others. Let’s work together to overcome the challenges, bring people together and get businesses growing again.

Hugh Jones
CEO, Reed Exhibitions

Contact us

We hope that helped provide more clarity about safety procedure at the event however, if you have any questions, please get in touch with a member of our team – we’re here to help!

FAQs

Have a few questions about the event? Take a look at our FAQ page, where we’ve answered some of the most commonly asked questions, to help you get the most out of the event.