in-cosmetics Global
5-7 April 2022

Keeping you safe

Last updated: 18/11/2021

Your safety and your business are our priorities.  At in-cosmetics, both are in safe hands.

At in-cosmetics Global, we are all about connecting people, and so the health and safety of our visitors, exhibitors and staff is of the utmost priority. Our team are working closely with local authorities, partners and venues to implement robust safety measures, which mean our event may look a little different this year. On this page, and in our communications to you, we will continue to update you with the specifics as we approach the show.

The below regulations are based on current guidelines and legislation set out by French Government, and are subject to change. We will continue to review and update the regulations in line with latest French government and venue guidance. Please check back regularly for updates.

Stay Safe Guidelines

Information for anyone who will be present at the event. Learn about our increased hygiene measures, social distancing management and medical safeguarding.

Event health & safety precautionary guidelines are subject to change as directed by the local authorities.

Before Arriving

COVID Status

All attendees will now need to demonstrate on arrival proof of COVID-19 status for entry to the event.* The pass must prove one of the three following items:

You are fully vaccinated:

  • Seven days after the second shot for two-shot vaccines (Pfizer, Moderna, AstraZeneca (Vaxevria and Covishield));
  • Four weeks after the shot for one-shot vaccines (Johnson & Johnson);
  • Seven days after the shot for vaccines administered to people who have already had COVID-19 (only one dose is necessary).
  • Only vaccines authorized by the European Medicines Agency (EMA) (Pfizer (Comirnaty), Moderna, AstraZeneca (Vaxzevria), Johnson & Johnson (Janssen)), or AstraZeneca (Covishield) will be accepted.
  • Seven days after a booster ARNm dose (Moderna or Pfizer) after two shots of a vaccine on the WHO’s health emergencies list (Sinovac/Coronavac or Sinopharm/BBIB-PVeroCells)

OR you have tested negative:

  • You must present a negative PCR test taken less than 72 hours before departure or a negative antigen test taken less than 48 hours before departure. Result timings depend on the country of origin, so please check for your country's rating here.

OR you have recently recovered:

  • If you have previously contracted COVID-19, instead of a negative test result you may present a certificate of recovery dated more than 11 days and less than 6 months prior to the date of arrival. A certificate of recovery is a document issued to persons who have contracted COVID-19, upon presentation of a positive RT-PCR or antigenic test.

During your stay in France, download and activate the #TousAntiCovid application.

Passes can be digital (on the TousAntiCovid app) or in paper form (proof of vaccination or test result). They need to include a QR code that will be scanned on entry into the venue or event.

It is recommended you download the TousAntiCovid application on your smartphone to show full vaccination (if vaccinated overseas you can also add this to the TousAntiCovid app) or prove a negative test less than 48 hours old. Fur further details please visit https://www.gouvernement.fr/en/coronavirus-covid-19.

Passes can be digital (on the TousAntiCovid app) or in paper form (proof of vaccination or test result). They include a QR code that will be scanned on entry into the venue or event.

Registration

Please make sure you register before attending. Admission will be strictly by registration in advance only and details may be used for contact tracing if necessary. Once registered you will receive your access barcode and entry access timings to collect your Smart Badge.

Plan ahead

Use our planning tools to plan your visit before you arrive at the venue. Knowing what you are going to do and where to go will contribute to your safe and productive attendance. Also plan how to get to and from the venue by checking any relevant travel advice or restrictions.

Stay home if you are unwell

All guests are encouraged to check you are feeling well before attending our event. Please ensure that you are in good health, with no fever or other symptoms related to COVID-19, before travelling to the venue.

Inbound travel advice

Restrictions in France depend on your departing destination. Please ensure you have taken the time to read all the latest French Government guidance and legislation for you region, found here.

On Arrival

There will be additional entry measures this year. Please have your e-badge and proof of COVID-19 status ready to show to our event security and registration staff and allow plenty of time to go through the checks at the entrance.

'Print at Home' Badging

in-cosmetics Global badges this year will be available to print at home. We encourage you to print your badge (on standard paper, using a standard printer) before you arrive to avoid delays onsite.

As mentioned above, there will be additional entry measures this year. Our security teams will be checking  badges and covid statuses each day to validate your entry to the event, so please have your documents ready upon arrival at the Porte de Versailles.

During the Event

Inside our event we are making meeting and doing business as safe as possible for everyone.

Face Masks

We strongly recommend that you wear a face mask when you are in indoor spaces with individuals that you would not normally mix with.

Be kind

Please be mindful of individuals personal space, everyone will have their own unique levels of comfort as we return to events. Please give people space when you are walking past them and check before initiating personal contact (consider elbow bumps rather than handshakes or hugs). 

Hand Sanitisers

Hand sanitisers will be readily available throughout the venue, especially at key contact areas.

When meeting

Avoid shaking hands and exchanging physical business cards or literature. Find out more about how we are using Konduko for safe sharing at our events. 

Ventilation

As per the latest guidance, the ventilation system will be increased to improve the quality of the air.

Venue Cleaning

We will maintain the highest standards of cleaning, with a focus on those regularly touched surfaces.

Food and beverage

All catering facilities will be open in line with French guidance. Only cashless payments will be accepted.

Exhibitor Stands

As per RX guidance, exhibitors are reviewing and simplifying their stand designs to create more open space.

Exhibit Safe

Information for exhibitors at the event. Learn about what you’ll need to prepare in advance, onsite precautions and improved stand-build procedures.

COVID-19 Safety & Security

Your safety and security are our priority.  For the health and wellbeing of all attendees the following additional measures must be observed.

Events in the new normal

The Second Edition of Reed Exhibitions’ Global COVID-19 ‘Safety Shows’ Health & Safety strategy represents a refresh, keeping pace with the evolving pandemic; emerging research; changes in thinking and practice etc. as the event industry gradually adapts and reopens for business. We’ve planned-for and tested the ‘what’ and the ‘how’ that will be necessary to respond to the risks associated with COVID-19.

FAQ's

Current guidance suggests that verifying attendees COVID-19 Status is an effective way of reducing the risk of transmission among large groups. Studies of those who have received a full vaccination course demonstrate that the risk of carrying and transmitting the disease is vastly reduced. For those not vaccinated, a PCR or antigen test has been proven as a reliable way of indicating if people are currently carrying the virus. Therefore, this evidence suggests that this is the best way to keep everyone safe.

All attendees will now need to demonstrate on arrival proof of COVID-19 status/health pass for entry to the event. The pass must prove one of the three following items:

  • That you are fully vaccinated (with an EMA-approved vaccine or similar)
  • Seven days after the second shot for two-shot vaccines (Pfizer, Moderna, AstraZeneca); Four weeks after the shot for one-shot vaccines (Johnson & Johnson);
  • Seven days after the shot for vaccines administered to people who have already had COVID-19 (only one dose is necessary).
  • OR that you have been tested (PCR or antigen) with a negative result within the last 48hrs;
  • OR that you have recovered from COVID-19, attested by a positive PCR or antigen test result, at least 15 days and no more than 6 months old.
  • It is recommended you download the TousAntiCovid application on your smartphone to show full vaccination (if vaccinated overseas you can also add this to the TousAntiCovid app) or prove a negative test less than 48 hours old. Fur further details please visit https://www.gouvernement.fr/en/coronavirus-covid-19.

Passes can be digital (on the TousAntiCovid app) or in paper form (proof of vaccination or test result). They include a QR code that will be scanned on entry into the venue or event.

A paper form of proof of vaccination or test result will be accepted as valid proof. They should include a QR code that will be scanned on entry into the venue or event.

Each of these certificates are encoded and signed in the form of a QR Code. They can be presented in paper or digital format, saved on the “TousAntiCovid” mobile application or via any other digital tool of the choice of the person concerned.

It is recommended you download the TousAntiCovid application on your smartphone to show full vaccination (if vaccinated overseas you can also add this to the TousAntiCovid app). For more information please visit https://ansm.sante.fr/dossiers-thematiques/covid-19-vaccins/covid-19-vaccins-autorises

Please go to your Government/Embassy website for uptodate information on travel restrictions.

There are a small number of exemptions for individuals who have a medical reason which means they cannot vaccinate or test.  If this applies to you then you will need to self-declare your medical exception directly with the registration staff upon arrival.

If you received a trial vaccine as part of a formally-approved COVID-19 vaccine trial you will be able to prove your status throughyour domestic COVID Pass or with a letter confirming your participation in the trial.

No, physical vaccination cards will not be accepted as proof of COVID-19 status .  

Yes, checks will be carried out every day.

If you are attending the show on proof of a negative PCR or antigen test and it exceeds the 48-hour limit then you will need to provide additional test results.  

Tests will be available outside the venue and in local pharmacies.

Please, follow the national guidelines.

Responding effectively to COVID-19 is a shared responsibility. We must all adopt new practices, respect each other, and follow science-based guidelines to safeguard ourselves and others. Let’s work together to overcome the challenges, bring people together and get businesses growing again.

Hugh Jones
CEO, Reed Exhibitions

Contact us

We hope that helped provide more clarity about safety procedure at the event however, if you have any questions, please get in touch with a member of our team – we’re here to help!

FAQs

Have a few questions about the event? Take a look at our FAQ page, where we’ve answered some of the most commonly asked questions, to help you get the most out of the event.