Exhibitors' Contractual Obligations

• There is an increasing amount of EU and national legislation with regards to material waste and its disposal. For exhibitions, this legislation puts increasing responsibilities on the venue and organisers to ensure waste separation before it leaves the exhibition so maximum material goes to recycling rather than landfill.

  Most of exhibitors waste comes from the physical construction and dismantling of the stand and marketing collateral. This is under exhibitors control and we remind you of the contractual obligations.

  
• • Please remind any suppliers building your stand that stand fitting materials, carpet, pallets, etc are not included in the show cleaning service and must be removed by either you or your supplier. At this time we generally still dispose of small pieces of material during the build up and breakdown but you are contractually obliged to dispose of all stand fitting material.

  • You and any sharing companies on your stand should only bring sufficient marketing collateral for the show and any material left at the end of the show should be taken back to your office. Shipping services are available onsite and any collateral left onsite is chargeable. It is normally very easy to identify as, by definition, they have your company contact details in them.
• • If recycling bins are available onsite please ensure that you and any suppliers that you employ use them responsibly. Mixing materials in a recycling bin usually means that the whole bin has to go to landfill. Recycling bins will become more prevalent in our exhibitions as separating materials at source is the most effective solution.

  • Our contract is with you and we treat any subcontractor that you hire yourselves as part of your organisation. Therefore, any waste generated by your supplier will be charged to you. It is then up to you to charge this on to your supplier. Reed Exhibitions does not mark up any waste charges at this time but the venue charges that we pass on are usually punitive.
• • If you need assistance shipping or disposing of any materials please contact the in-cosmetics operations department. Facilities exist for shipping or disposing of materials onsite and if planned in advance we can help you in a cost effective way.

  Please note that CCTV and discreet marking of stand fitting materials is now routinely used to help identify waste and a contractor dumping their waste away from the stand rarely saves you being charged. As the client, your stand builder will not dump waste if they believe that it will affect their contract with you.